Contacts are very important and useful records in catalog management. You will reference contact records throughout the catalog when selecting various stakeholders and contributors in Songs, Recordings, and Releases.

Create Them Once

No duplicates required.

There's nothing more painful than having to constantly re-enter the exact same information, especially when you're managing hundreds of songs. We make it easy to re-use and dynamically update contacts across the platform. Simply create a contact once, and use it over and over again.

CONTACT TYPES

There are two types of contacts: Creator and Company

A creator is an individual such as a songwriter, vocalist, or musician. 

A company is a group (including band or ensemble) or an organization such as a record label, music publisher, distribution company. 

You can also store information about any person or any company that you work with in the music industry such as an attorney, manager, publicist, or booking agency. Simply select the appropriate contact time for an individual vs. organization.

ROLES

Roles are tags used to filter contact search results.

We use roles to help filter the search results of contacts when you need to search and select a contact to place in various parts of your catalog. For example, the Artist role is useful when you are selecting the Track Artist on a recording. A contact can have multiple roles, which should eliminate the need to duplicate a contact.

Creator Roles

  • Artist role is for performing artists, whether they are the main or featured artist. When you select this role, the ISNI (International Standard Name Identifier) field appears. This is an optional field that you can complete if you know the artist's ISNI number. (Note: A musical group such as a band should be added as a company contact type with the role Band/Ensemble selected. The individual members of the group should each have their own creator contact record with the role Artist selected.). 
  • Writer / Composer role is for a songwriter, composer, or any individual that will receive publishing share in songs. When you select this role, the WRITER PRO and WRITER IPI field appears. If you know it, you should enter the writer's PRO (Performing Rights Organization) such as ASCAP, BMI, and SESAC in the United States and the writer's IPI (International Party Identifier) number, which is assigned by the writer's PRO. (TIP: If you do not know the writer's IPI number, you can search the online song databases of the writer's PRO to locate the writer or a song written by the writer. Then, you will be able to locate the writer's IPI). The ISNI field will also appear; enter if known.
  • Production Contributor role is for session musicians, background vocalists, engineers, and other individual contributors to the production of recordings. The ISNI field will also appear; enter if known. (Note: If there is a production team or production company that you would like to setup, use the company contact type with role Production Contributor selected. However, you should also create individual creator contacts records for each member who will receive individual credit for their specific contribution (e.g. a production house that has a mixing engineer and a mastering engineer who each needs to be properly credited for their individual contributions separate from the credit the company receives)).

Company Roles:

  • Label role is for companies that are record labels or owners of copyrights in sound recordings. When you select this role, the ISNI (International Standard Name Identifier) field appears. This is an optional field that you can complete if you know the label's ISNI number.
  • Band/Ensemble role is for musical groups. A musical group such as a band should be added as a company contact type with the role Band/Ensemble selected. The individual members of the group should each have their own creator contact record with the role Artist selected.). The ISNI field will also appear; enter if known.
  • Publisher role is for a publishing company or any individual who has a business entity formed to publish their songs that will receive publishing share in songs. When you select this role, the PUBLISHER PRO and PUBLISHER IPI field appears. If you know it, you should enter the publisher's PRO (Performing Rights Organization) such as ASCAP, BMI, and SESAC in the United States and the publisher's IPI (International Party Identifier) number, which is assigned by the publisher's PRO. (TIP: If you do not know the publisher's IPI number, you can search the online song databases of the publisher's PRO to locate the publisher. Then, you will be able to locate the publisher's IPI). The ISNI field will also appear; enter if known.
  • Production Contributor role is for any group or company contributor to the production of recordings. The ISNI field will also appear; enter if known. (Note: If there is a production team or production company that you would like to setup, use the company contact type with role Production Contributor selected. However, you should also create individual creator contacts records for each member who will receive individual credit for their specific contribution (e.g. a production house that has a mixing engineer and a mastering engineer who each needs to be properly credited for their individual contributions separate from the credit the company receives)).

CREATOR ALIASES

Use the alias feature to add stage names, professionally known as names, and any alternative names to a creator contact to prevent duplicating the individual.

An alias is a useful feature to create sub-profiles of an individual. For example, if a singer-songwriter uses her legal name as a songwriter (Katheryn Hudson) and a stage name as an performer (Katy Perry), you should create a main contact for the songwriter name with the role Writer/Composer and then add an alias for the performer name with the role Artist. Our system is smart enough to display the correct name based on the role filter when selecting contacts in the catalog.

You can create multiple aliases on the same main creator contact.

NOTE: Once a registration has been submitted, the Contacts that corresponds to the data sent to the exchanges will be locked. You will not be able to delete a contact once it's been submitted with a registration. (see screenshot below)


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